This guide aims to explain every part of creating new song entries.

First part is to check if the song is not indexed to the database yet. This guide assumes that you already have some song to add. Checking if the song is already in the database is easy – just use the search. If song has really generic name and there are various search results, you can always open the song submission page and paste the link to the first (“URL to the original PV”) field. If the song is added already, the site will alert you with a red box on the right corner. Prefer using original media sources (NicoNico in most cases) to prevent duplicates, for example pasting the reprint doesn’t always return to warning message since it might not be added to the entry.

VocaDB allows various types of medias from original songs to drama PVs. To view all types with an explanations, visit the wiki page.

Editing form (http://vocadb.net/Song/Edit/xxxx) opens up after submitting the creating form (http://vocadb.net/Song/Create).


First page / Creating form

First step is to add media link (Currently supported services: Youtube, NicoNicoDouga, SoundCloud, Vimeo, Piapro and Bilibili). to the first field of the page. If the song is from other media services, leave the field blank and add it as a link on the second page instead.

If the added link is from NicoNicoDouga, the site will automatically attempt to add the title and artists to the entry. This feature works usually really well, but should not always be blindly trusted. Remember to check that the artist and the title are correct.

At this point, it’s possible to also add a reprint if there is any available. Reprint is uploaded by some third party to other media sources (usually from NND to Youtube). Note that if the video is not the same as the original video (subtitled video / custom PV) it should be added as “other”- media type on the next page.

Using the name-fields and Song type -box are explained later.

If you can’t find artists from the first page artist search, it’s likely that they haven’t been added yet. Main artists involved should at least be added to the database, if they’re not indexed yet. Remember to add the vocalist(s). You can specify artist roles at the second page.


Second page / Editing form

After submitting the first draft, the second page opens. There are four tabs total.

Tab #1 – Basic info

The first option, original language for those who have selected display language as original. If the title gets translated, the dropdown-box type indicates which version should be shown for those users.

Remember to read the tooltips (blue question marks) if you haven’t already.

Primary name (Tooltip) :

If the original name is non-English (for example Japanese), or if the language of the name is unknown, input that into the Non-English name field. If known, input the romanized name as well. If the official name of the entry is in English, or there is a known English translation, input that into the English name field

Note that you do not need to copy the missing names from others. The system will substitute those when needed. For example, lacking a romanized name, the system will automatically use English

Additional names can be entered as aliases. See more in the guide.

Aliases (Tooltip) :

Aliases are additional, commonly used names for an entry. Most of the time they are not translations of the primary name, although well-known translations can be added as aliases. Aliases can be in any language.

The purpose of the Notes (Description) of the song entry is to provide additional information on the song. If the input is non-english, it can be translated as an another field.

If the song is derived work (cover, remix etc.), change the song type and add original version to the entry. Again, if you can’t find original version from the search, it likely needs to be added first. If there are too much search result, use quotation marks ( “song title” ) to narrow it down.

Duration value is automatically generated provided that there is supported media added.

Such as off vocals, artworks or other song-related links can be added as an external links. Links related to artist only belong to the artist entry.

Status (Tooltip):

Draft = entry is missing crucial information. This status indicates that you’re requesting additional information to be added or corrected.

Finished = The entry has all the necessary information, but it hasn’t been inspected by a trusted user yet

Approved = The entry has been inspected and approved by a trusted user.

Approved entries can only be edited by trusted users.

Tab #2 – Artists

It’s encouraged to add all the artists involved (lyricist / illustrators / etc.). Remember to create artist entries for those who aren’t yet indexed. It’s good to add as many proper links as you can find for the artist entries. It’s possible to credit artist here without adding an entry, but those “custom artists” are reserved for those who are not involved with ~vocaloid or they have no links or information enough to create a separate entry.

Supporting artists are artists with minor roles such as backup/chorus singers, although there are sometimes other possibilities to have supporting role in songs.

If there’s only one person responsible for making music (composition, arrangement & voice manipulation) there’s no need to specify roles for them. For other artists, if the artist type differs from song role, the role should be customized (for example if lyricist-artist does an illustration for a song).

Tab #3 & 4 do not really require additional explanation.

Final part after saving the submissions is to check that the information is correct on the song page. Commonly used tags are added automatically from NicoNicoDouga, but it’s good to check them too.

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